Remember the last time you desperately needed to print a boarding pass minutes before leaving for the airport? Only to discover your home printer was being particularly stubborn, refusing to cooperate with your spouse’s urgent work document printing on the same network? We’ve all been there, battling printer connectivity issues and tangled wires, dreaming of a simple, reliable solution that just works. That’s where a print server comes in. A good print server can eliminate the printer-sharing headaches and open up a world of easier printing for everyone in your home or small office, no matter what device they’re using.
But let’s face it, nobody wants to break the bank just to print documents efficiently. That’s why we’ve put together this comprehensive guide to finding the best print servers under $200. We’ve scoured the market, tested a variety of models, and compiled our top recommendations to help you find the perfect device to streamline your printing setup without emptying your wallet. Get ready to say goodbye to printer frustration and hello to seamless printing!
Before moving into the review of the best print servers under $200, let’s check out some of the relevant products from Amazon:
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The Humble Hero You Didn’t Know You Needed
Ever find yourself wrestling with a printer that refuses to cooperate with your entire home or small office network? Maybe you’re tired of constantly unplugging and replugging it, or dealing with complicated sharing settings that never seem to stick. You’re not alone! We’ve all been there. But what if I told you there was a simple, affordable solution that could eliminate those printer headaches?
Enter the print server! Think of it as a translator between your printer and all your devices, allowing seamless printing from anywhere on your network, without the need for a dedicated computer acting as a middleman. Print servers have been around for a while, but in recent years, they’ve become more user-friendly and budget-conscious, making them accessible to just about anyone. In fact, according to recent market research, the global print server market is projected to reach over $1 billion by 2028, highlighting their increasing popularity and necessity.
Now, you might be thinking, “Okay, that sounds great, but how much is this going to cost me?” That’s where things get really interesting. We’ve scoured the market to find the best print servers under $200. Yes, you read that right. For less than the price of a fancy dinner, you can drastically improve your printing workflow and reclaim your sanity.
In this guide, we’ll walk you through the wonderful world of print servers, explaining what they are, why you might need one, and, most importantly, highlighting the top contenders for the best print servers under $200. Get ready to say goodbye to printer frustration and hello to effortless printing!
Top 5 Best Print Servers Under $200
TP-Link TL-PS110U Single Parallel Port Print Server
Looking for a super basic, no-frills solution to share your old parallel port printer? The TP-Link TL-PS110U is your answer. It’s incredibly affordable and straightforward to set up. Seriously, you just plug it in, connect your printer, run the configuration utility, and you’re pretty much done. It’s a great way to breathe new life into a perfectly good printer that lacks network connectivity.
Keep in mind, though, that this is a very basic device. It only supports parallel port printers, and its feature set is minimal. Don’t expect advanced security features or fancy management tools. Also, compatibility can sometimes be a bit finicky with newer operating systems or less common printer models. But for simple, cost-effective printing from older devices, it’s a champion.
D-Link DPR-1020 Single USB Port Print Server
The D-Link DPR-1020 offers a step up in connectivity with its USB port. This means you can share most modern USB printers across your network without needing a dedicated computer. Setup is reasonably simple, guided by a software utility, and the D-Link provides basic print server functionality for multiple users. It’s a good option if you’ve got a USB printer that you want to make available to everyone without breaking the bank.
However, the DPR-1020 lacks some of the bells and whistles you might find on more expensive print servers. Don’t expect super-fast printing speeds or advanced features like job accounting. Also, some users have reported occasional compatibility issues with certain printer models, so it’s worth checking the compatibility list before you buy. But overall, it’s a reliable and budget-friendly way to share a USB printer.
TRENDnet TE100-MP1U Multi-Protocol Print Server
The TRENDnet TE100-MP1U is all about versatility. It supports both parallel and USB printers, making it a handy option if you have a mix of older and newer devices you want to share. Plus, its multi-protocol support means it can work with a variety of network environments. The web-based interface allows for remote management, which is a nice bonus.
While the TE100-MP1U offers good flexibility, its setup can be a little more involved compared to some simpler models. The web interface, while functional, isn’t the most intuitive. Also, print speeds aren’t blazing fast, especially with larger documents. Still, if you need to support both parallel and USB printers on a budget, this is a solid choice.
Edimax PS-1216U 3-Port USB Print Server
The Edimax PS-1216U boasts the ability to connect up to three USB printers to your network. That’s a great feature if you have multiple printers you want to share or need to connect other USB devices like scanners. The web-based management interface is relatively user-friendly, and it supports a range of printing protocols. It is an easy way to manage printers on a small business network.
The main drawback of the PS-1216U is that it doesn’t support parallel port printers. So, if you have any older printers lying around, you’ll need a different solution. Also, printing speeds can sometimes be affected when multiple devices are being used simultaneously. But if you have a collection of USB printers that need to be networked, this is a cost-effective solution.
StarTech.com 1-Port Wireless Network USB Print Server
The StarTech.com 1-Port Wireless Network USB Print Server offers a truly wireless solution for your printing needs. No more running cables! This is particularly handy if your printer is located in a spot where wiring is difficult or impossible. It supports standard Wi-Fi protocols and is relatively easy to connect to your existing network. The web interface allows for basic configuration and management.
The trade-off for the wireless convenience is that print speeds might be slightly slower compared to wired connections, especially if your Wi-Fi signal isn’t strong. Also, while the setup is generally straightforward, occasional wireless connectivity issues can crop up, requiring troubleshooting. However, if freedom from cables is a priority, this StarTech.com print server is a worthwhile option.
Why Buy a Print Server Under $200?
Imagine this: you’ve got a perfectly good, reliable printer that’s not Wi-Fi enabled. Or perhaps your small business has multiple computers and only one printer, leading to a frustrating “printer jam” as everyone tries to connect. A print server under $200 swoops in to solve these problems. It’s a simple, cost-effective device that connects your printer to your network, making it accessible to everyone without needing a dedicated computer plugged in all the time. Think of it as a translator between your printer and your devices, allowing seamless printing from laptops, tablets, and even smartphones.
The beauty of these affordable print servers lies in their convenience and cost-effectiveness. Instead of shelling out hundreds for a new, network-ready printer, you can breathe new life into your existing one for a fraction of the price. These devices often boast simple setup processes, meaning you can get everyone printing in minutes, not hours. And with many supporting various operating systems and network protocols, compatibility issues become a thing of the past. It’s a smart way to modernize your printing setup without breaking the bank.
Consider the family with teenagers constantly printing school projects. Instead of everyone needing to email files to a central computer or transferring them via USB, a print server provides a shared resource, streamlining the entire process. Or picture a small office where employees need to print invoices and reports. A print server eliminates the need for a dedicated print workstation, freeing up a computer and saving on electricity costs. It’s a practical solution that enhances productivity and reduces hassle.
Ultimately, investing in a print server under $200 is about maximizing efficiency and extending the life of your existing hardware. It’s a budget-friendly way to achieve network printing capabilities, simplifying your workflow and saving you money in the long run. It’s a practical, sensible solution for homes and small businesses alike, bringing the benefits of network printing within reach of everyone.
Setting Up Your Print Server: A Step-by-Step Guide
Alright, so you’ve got your shiny new print server. Now what? Don’t worry, setting it up isn’t as daunting as it might seem. The first step is usually plugging it in – power, network cable, and USB connection to your printer. Think of it like setting up a new smart TV; everything needs to be connected to get the show started.
Next up is the software. Most print servers come with installation software, often on a CD or available for download from the manufacturer’s website. Follow the instructions carefully; it’s usually a simple process of clicking “next” a few times and letting the software do its thing. This software helps your computer communicate with the print server.
Once the software is installed, you’ll typically need to add the printer to your computer. This is usually done through your computer’s operating system, like Windows or macOS. Look for the option to add a printer and select the one connected to the print server. It’s like teaching your computer a new language so it can talk to the printer.
Finally, test it out! Print a test page to make sure everything is working correctly. If you encounter any issues, refer to the print server’s manual or the manufacturer’s website for troubleshooting tips. Think of it as a quick exam to see if your newly learned computer language is fluent enough for printing.
Troubleshooting Common Print Server Issues
Ever experience the frustration of hitting print and nothing happening? You are not alone. A common issue is a network connectivity problem. The print server needs a stable internet connection. Make sure your ethernet cable is plugged in correctly or your Wi-Fi is strong enough if using a wireless print server. Imagine it as a game of telephone; if the connection is bad, the message won’t get through.
Another common headache is driver incompatibility. If your computer doesn’t have the correct driver for your printer, it won’t be able to communicate with it, even if it’s connected to the print server. Usually, installing the driver that came with the print server will solve this. It’s like trying to use a foreign plug in a different countries outlet.
Sometimes, the issue is simply that the printer isn’t selected as the default printer. Check your printer settings on your computer to ensure that the printer connected to the print server is the one being used. It is like having two languages installed on your computer and accidentally choosing the wrong one.
Finally, consider firewall settings. Your firewall might be blocking communication between your computer and the print server. Temporarily disable your firewall to see if that resolves the issue, and then add an exception for the print server in your firewall settings. It’s like a gatekeeper that needs to know who is allowed through.
Benefits Beyond Sharing: What Else Can a Print Server Do?
Print servers are not just about sharing a printer among multiple devices. They can actually save you money in the long run. Consider this: instead of buying individual printers for each computer, you can invest in one higher-quality printer and a print server, reducing hardware costs and potentially saving on ink or toner due to more efficient printing.
Security is another often-overlooked benefit. Some print servers offer security features such as password protection and user authentication. This can prevent unauthorized users from accessing the printer and potentially printing sensitive documents. It is like putting a lock on your printer to prevent unwanted prints.
Print servers can also improve network efficiency. By handling print jobs independently, they free up your computer’s resources and prevent printing from slowing down your other tasks. Imagine trying to juggle multiple things at once; the print server takes the burden off your shoulders.
Furthermore, some print servers offer advanced features like print job logging and usage tracking. This can be useful for monitoring printer usage and identifying areas where you can save on printing costs. It’s like having a detective for your printer, tracking all the prints and identifying potential waste.
Future of Print Servers: What to Expect?
Expect increased integration with cloud services. The ability to print directly from cloud storage services like Google Drive or Dropbox will become more common, allowing you to print documents from anywhere without needing to be on the same network as the printer. Imagine printing a document from your phone on vacation and having it ready when you get home.
Wireless technology will become even more robust. Future print servers will likely offer faster and more reliable wireless connections, eliminating the need for ethernet cables and providing greater flexibility in printer placement. Imagine a world without cords, where you can put your printer anywhere in your house.
Look for increased emphasis on security features. As cyber threats become more sophisticated, print servers will need to offer more advanced security measures to protect against unauthorized access and data breaches. Think about printers with fingerprint scanners or pin codes.
Finally, expect print servers to become more user-friendly and intuitive. The setup and management process will be simplified, making it easier for even non-technical users to set up and maintain their print servers. Imagine a future where setting up a printer is as easy as setting up your smart phone.
Best Print Servers Under $200: Your Ultimate Buying Guide
Hey there! Looking to streamline your printing process without breaking the bank? You’ve come to the right place. We’re diving deep into the world of print servers, specifically those that won’t cost you an arm and a leg. Buying a print server can seem daunting, but trust me, it doesn’t have to be. Think of this as a friendly chat, where I’m sharing some insider tips to help you find the perfect match for your needs. Let’s get started!
Network Compatibility: Making Sure Everyone Can Join the Party
First things first, you need to ensure the print server plays nice with your existing network. Is it a wired Ethernet setup, a wireless Wi-Fi network, or a combination of both? Check the specifications carefully to see which protocols the print server supports. Buying a print server that only supports an outdated standard or a network type you don’t have would be like buying shoes that don’t fit. It just won’t work!
Consider your future needs, too. Maybe you’re currently running a basic wired network, but you’re planning on upgrading to a wireless setup soon. In that case, investing in a print server that supports both wired and wireless connections could save you a headache down the line. Think of it as future-proofing your investment. You want something that will grow with your needs, not become obsolete the moment you upgrade your router. Finding the best print servers under $200 that are adaptable is key.
Printer Compatibility: Will Your Printer Speak the Same Language?
Not all printers are created equal, and neither are print servers. Double-check that the print server you’re eyeing supports your specific printer model. This is especially crucial if you have an older printer. Some print servers might only support newer models or certain printer languages like PCL or PostScript. You can usually find a compatibility list on the manufacturer’s website.
Imagine buying a universal remote that only works with a handful of your devices. Frustrating, right? The same goes for print servers. It’s better to do your homework upfront than to end up with a device that can’t communicate with your printer. Look for print servers that offer broad compatibility or, even better, list your specific printer model as supported. This will give you peace of mind knowing that everything will work together seamlessly. Many of the best print servers under $200 boast a wide range of printer support.
Number of Printers Supported: One Printer, or a Whole Fleet?
How many printers do you need to connect to the network? Some print servers only support a single printer, while others can handle multiple devices. Consider your current and future printing needs. If you only have one printer now, but you’re planning on adding another one soon, it’s best to get a print server that can accommodate multiple printers from the start.
Think of it like planning a dinner party. If you only have two guests, you can get away with a small table. But if you’re expecting ten people, you’ll need a bigger table. The same logic applies to print servers. Don’t underestimate your future needs. It’s better to have more capacity than you need than to be stuck with a print server that can’t handle your workload. The best print servers under $200 come in both single and multi-printer options, so choose wisely!
Ease of Setup and Configuration: Making Life Easier, Not Harder
Nobody wants to spend hours wrestling with complicated software and confusing instructions. Look for a print server that’s easy to set up and configure. Many modern print servers come with user-friendly web interfaces or setup wizards that guide you through the process. Read online reviews to get an idea of how easy (or difficult) the setup process is for different models.
Imagine trying to assemble IKEA furniture without the instructions. Frustrating and time-consuming, right? A good print server should be relatively painless to set up, even if you’re not a tech expert. Look for features like automatic IP address assignment and simple driver installation. The goal is to get your printers up and running quickly and easily, so you can focus on more important things. Thankfully, many options for the best print servers under $200 prioritize user-friendliness.
Security Features: Protecting Your Network from Prying Eyes
Security is paramount, especially in today’s interconnected world. Make sure the print server offers basic security features like password protection and encryption. This will help prevent unauthorized access to your printers and protect sensitive documents. Check the specifications to see what security protocols the print server supports.
Think of your printer as a gateway to your network. If it’s not properly secured, it could be vulnerable to attack. Password protection prevents unauthorized users from accessing the print server’s settings, while encryption ensures that data transmitted over the network is protected from eavesdropping. Consider this a necessary precaution. The best print servers under $200 will offer at least a basic level of security to keep your data safe.
Printing Features: Getting the Most Out of Your Printer
Beyond basic printing, some print servers offer additional features that can enhance your printing experience. Look for features like print job logging, which allows you to track printing activity, and support for advanced printer features like duplex printing and color management. Some print servers also offer mobile printing capabilities, allowing you to print directly from your smartphone or tablet.
Think of it as adding extra toppings to your pizza. The base is good, but the extra features make it even better. Print job logging can be useful for monitoring printing costs and identifying potential problems. Support for duplex printing can save you paper, and mobile printing allows you to print on the go. These added extras can significantly improve your printing workflow. When looking for the best print servers under $200, consider which features are most important to you.
Price and Warranty: Getting the Best Bang for Your Buck
Of course, price is a major factor when buying a print server. But don’t just focus on the cheapest option. Consider the overall value, including features, performance, and reliability. Look for print servers from reputable brands that offer a decent warranty. A longer warranty is a good indicator of the manufacturer’s confidence in their product.
Imagine buying a cheap appliance that breaks down after only a few months. You end up spending more money in the long run to replace it. It’s better to invest in a slightly more expensive product that’s built to last. The same goes for print servers. Look for brands with a good track record and read online reviews to get an idea of their reliability. The best print servers under $200 balance affordability with quality and a decent warranty.
FAQ
What exactly is a print server, and do I really need one?
Think of a print server like a dedicated middleman between your computer and your printer. Without one, you usually have to connect your printer directly to a computer to share it on your network, meaning that computer needs to be on all the time for others to print. A print server lets you plug your printer directly into your network, making it accessible to everyone without relying on a specific computer being powered up. It’s especially handy if you have multiple users needing to access the same printer, or if your printer is in a different location than your primary computers.
So, do you need one? Well, if you only have one computer and rarely need to share your printer, probably not. But if you have a home office, a small business, or a busy household where multiple people frequently print, a print server can really simplify things and save you a lot of hassle. It can also extend the life of an older printer by giving it modern network capabilities.
Will a print server work with any printer? I have a slightly older model…
While most print servers are designed to be compatible with a wide range of printers, it’s not a guarantee that every single printer will work flawlessly. Compatibility can depend on the printer’s model, the specific features it offers, and even the drivers supported by the print server.
Before you buy, definitely check the print server’s specifications and compatibility list. Many manufacturers list compatible printer models directly on their website. If you can’t find your specific printer listed, it’s worth contacting the manufacturer’s support team to double-check. They can usually tell you for sure if your older printer will play nicely.
How difficult is it to set up a print server? I’m not exactly a tech whiz!
Setting up a print server is usually much easier than you might think! Most modern print servers come with user-friendly setup wizards and clear instructions that guide you through the process step-by-step. You generally just plug it in, connect it to your network (either via Ethernet or Wi-Fi), and then install the necessary drivers on your computers.
Don’t worry if you’re not a tech expert; the setup process is designed to be as straightforward as possible. Plus, most manufacturers offer excellent customer support if you run into any snags along the way. Just take it one step at a time, and you’ll likely be printing from your network in no time.
What’s the difference between an Ethernet print server and a wireless (Wi-Fi) one? Which is better?
The main difference boils down to how the print server connects to your network. An Ethernet print server uses a physical cable (an Ethernet cable, naturally!) to connect directly to your router or switch. A wireless, or Wi-Fi, print server, on the other hand, connects wirelessly to your network, just like your laptop or smartphone.
Which one is “better” depends on your situation. Ethernet connections are generally more stable and reliable than Wi-Fi, so if you need rock-solid performance or are printing large documents frequently, Ethernet might be the way to go. However, Wi-Fi print servers offer more flexibility in terms of placement since you don’t need to worry about running cables. If your router is far from your printer, or you simply want a cleaner setup, a Wi-Fi print server could be a better choice.
Does a print server affect the printing speed? Will it make my prints take longer?
Generally speaking, a well-configured print server shouldn’t significantly impact your printing speed. Modern print servers are designed to handle print jobs efficiently. Any delay you might experience is usually negligible.
However, a few factors can affect printing speed when using a print server. A slow network connection (especially with Wi-Fi) could cause a slight delay, as can a print server with limited processing power. Older printers might also take longer to process jobs. But, in most cases, you won’t notice a drastic difference in printing speed compared to connecting your printer directly to your computer.
What about security? Can anyone on my network print to my printer if I use a print server?
That’s a great question! Security is definitely important. Most print servers offer security features to control who can access your printer. You can usually set up passwords or access control lists to restrict printing to authorized users only.
It’s also a good idea to keep your print server’s firmware updated. Manufacturers regularly release updates that patch security vulnerabilities and improve performance. So, take a few minutes to update your print server, check the security settings, and make sure only authorized users have access.
I saw some print servers have USB ports. What are those for?
Those USB ports are primarily for connecting your printer to the print server! Most print servers use a USB connection to communicate with the printer. Think of it as the physical link that allows the print server to send print jobs to your printer.
Some print servers might also have additional USB ports that allow you to share other USB devices on your network, like external hard drives or USB flash drives. This can be a handy feature if you want to centralize access to storage devices. Just be sure to check the specifications of the print server to see what the USB ports are used for.
Final Verdict
So, there you have it! Your journey to simplifying your printing setup and saving some serious cash ends here. We’ve explored the top contenders for the title of best print servers under $200, highlighting their strengths and quirks. Now it’s all about choosing the one that aligns perfectly with your needs. Whether you’re team office efficiency or home network harmony, a seamless printing experience is now well within your grasp.
Don’t let printer woes hold you back any longer! Armed with this knowledge, you’re ready to ditch the cable clutter and embrace the freedom of wireless printing. Trust your gut, weigh your options, and take the leap. The perfect print server is waiting to unleash its potential in your workspace. Go forth and conquer your printing challenges with confidence!