Ever find yourself drowning in a sea of paper business cards after a conference or a busy networking event? You know, the ones that promise brilliant connections but end up cluttering your desk and getting lost in the shuffle? It’s a familiar frustration, and in today’s fast-paced professional world, efficiently managing those valuable contacts is more important than ever. The good news is, there’s a smarter way to capture and organize all that crucial information, making your networking efforts truly pay off without the manual data entry headache.
That’s where the magic of the best duplex business card scanners comes in. These handy gadgets are designed to swiftly and accurately digitize both sides of your business cards, saving you precious time and ensuring no vital detail slips through the cracks. Whether you’re a sales professional, a freelance consultant, or simply someone who attends a lot of meetings, finding the right scanner can be a game-changer for your productivity and contact management. This guide is here to help you navigate the options and discover the top contenders that will streamline your workflow.
Before moving into the review of the best duplex business card scanners, let’s check out some of the relevant products from Amazon:
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The Magic of Never Losing a Contact Again: Unveiling the Best Duplex Business Card Scanners
Remember those days of overflowing Rolodexes and sticky notes plastered everywhere? It feels like a distant memory, doesn’t it? In today’s fast-paced professional world, staying connected is paramount, and that starts with keeping your contacts organized. We’ve all been there – a crucial business card slipped into a pocket, only to be found weeks later, wrinkled and forgotten, its valuable information lost in the shuffle. This is where the unsung heroes of productivity come in: the duplex business card scanners. These clever devices are designed to revolutionize how you manage your professional network, turning those tiny pieces of cardboard into digital gold.
Imagine this: you’ve just attended a fantastic networking event, armed with a handful of promising new connections. Instead of spending your evening manually typing in every name, company, and email address, picture yourself simply feeding those cards into a scanner. Within minutes, all that information is neatly digitized, categorized, and ready to be synced with your CRM or contact management software. It’s not just about saving time; it’s about ensuring you never miss an opportunity. Studies show that on average, professionals attend over 10 networking events per year, accumulating hundreds of new contacts. Manually entering that many business cards can easily take hours, if not days!
That’s where the quest for the best duplex business card scanners begins. What makes a scanner truly stand out? For starters, speed is key. You want a device that can handle multiple cards without a hiccup. And when we say “duplex,” we’re talking about the ability to scan both sides of a business card simultaneously. This means no more flipping cards over and scanning twice, halving your scanning time and doubling your efficiency. Look for scanners that boast impressive scanning speeds, often measured in cards per minute, and confirm that duplex scanning is a core feature.
So, if you’re tired of the contact chaos and ready to embrace a more streamlined, professional approach to networking, you’ve come to the right place. We’re here to guide you through the world of these essential gadgets, helping you discover the best duplex business card scanners that will not only organize your contacts but also empower you to build stronger, more lasting professional relationships. Get ready to say goodbye to lost leads and hello to effortless contact management!
Best Duplex Business Card Scanners – Reviews
Fujitsu ScanSnap iX1600
This scanner is an absolute powerhouse for anyone drowning in a sea of business cards. Seriously, the speed at which this thing devours your contact collection is borderline terrifying. It’s not just fast, though; the software that comes with it is ridiculously smart. It automatically detects card edges, cleans up backgrounds, and more importantly, accurately pulls out all the relevant contact information. Plus, the ability to scan to cloud services like Dropbox or Google Drive means your contacts are always accessible, no matter where you are.
Beyond the sheer efficiency, the iX1600 is surprisingly user-friendly. You can customize profiles for different scanning needs, making it super easy to send scanned cards directly to your CRM or contact manager without a lot of fuss. It handles a variety of card stocks with ease, and the duplex scanning means you’re getting both sides of every card in one go. If you’re looking for a professional, robust solution to conquer your business card chaos, this is definitely one to consider.
Brother ADS-2700W
For a more budget-friendly yet still highly capable option, the Brother ADS-2700W steps up to the plate. This scanner offers a fantastic balance of features and performance without breaking the bank. It’s a workhorse that can handle a good volume of cards without complaint, and the duplex scanning is smooth and reliable. What’s particularly nice is its connectivity – you get both wired and wireless options, which adds a lot of flexibility to where you can set it up and how you use it.
The accompanying software does a solid job of OCR (Optical Character Recognition) to extract data from your cards, and it integrates well with popular applications. It’s not quite as slick as some of the higher-end models, but for most small businesses or individuals who need to efficiently digitize their business card collections, the ADS-2700W delivers excellent value. It’s a dependable scanner that gets the job done reliably.
Epson WorkForce ES-300WR Wireless Document Scanner
While not exclusively a business card scanner, the Epson WorkForce ES-300WR is a surprisingly capable contender in this arena. Its primary strength lies in its versatility. If you also need to scan other small documents or receipts, this is a fantastic all-rounder. The duplex scanning for business cards is quick and efficient, and the scanner produces crisp, clear images that make the OCR software’s job much easier.
The wireless connectivity is a major plus, allowing for easy sharing and access across your network. The software suite is robust, offering features like automatic page size detection and blank page removal, which are handy even when just scanning cards. While it might require a little more initial setup to get the card scanning optimized compared to a dedicated card scanner, the ES-300WR is a powerful and adaptable solution for anyone who needs to digitize more than just their Rolodex.
Canon imageFORMULA P-215II Scan-tini Personal Document Scanner
This little scanner packs a serious punch for its compact size. The Canon P-215II is designed for portability and ease of use, making it a great choice for those on the go or with limited desk space. It’s a true duplex scanner, meaning it captures both sides of your business cards in a single pass, saving you a ton of time. The scanning speed is impressive for its class, and the quality of the scans is consistently good.
What makes this scanner stand out is its dual connectivity – you can power it via USB or an AC adapter, giving you options wherever you are. The bundled software is decent for extracting contact information, and it offers straightforward integration with various cloud services and document management applications. If you’re looking for a compact, portable, and efficient duplex scanner that handles business cards with aplomb, the P-215II is a strong contender.
Neat Desk Scanner
The Neat Desk Scanner is built for organization and efficiency, and it absolutely excels at turning that pile of business cards into actionable digital data. This scanner is part of a larger ecosystem designed to streamline document management, and it really shines when it comes to extracting information. The duplex scanning is fast, and the OCR technology is impressively accurate, pulling out names, titles, companies, and contact details with remarkable precision.
Beyond just scanning, the Neat software is where this device truly shines. It’s designed to categorize and manage your contacts, making it easy to search, sort, and integrate them into your workflow. While it might be slightly more of an investment, for professionals who rely heavily on their network and need a robust system for managing business cards, the Neat Desk Scanner offers a comprehensive solution that goes beyond simple digitization.
Streamline Your Networking: Why Duplex Business Card Scanners Are Essential
In today’s fast-paced world, making meaningful connections is key to professional success. Think about the last networking event you attended – a whirlwind of handshakes, introductions, and a pocket full of business cards. Now, imagine trying to manually enter all that contact information into your CRM or phone. It’s a tedious, time-consuming process prone to errors, leaving valuable leads languishing in a paper pile. This is where the magic of a duplex business card scanner comes in. By capturing both sides of a card simultaneously, these devices instantly digitize your contacts, saving you precious time and ensuring accuracy.
For anyone who relies on networking to grow their business, whether you’re a salesperson, consultant, or entrepreneur, a duplex scanner is a game-changer. Picture this: you meet dozens of promising contacts at a trade show. Instead of spending your evening deciphering smudged ink or missing details, you simply feed the cards into your scanner. Within minutes, your new contacts are neatly organized and searchable, ready for follow-up. This immediate access to organized data allows you to strike while the iron is hot, nurturing those nascent relationships before they fade away.
Beyond just saving time, the best duplex business card scanners offer a significant boost to your productivity and organization. They eliminate the risk of losing vital information due to misplaced cards or data entry mistakes. Imagine never having to search for that one crucial card again because all your contacts are securely stored and readily available digitally. This newfound order frees up your mental space, allowing you to focus on what you do best – building relationships and closing deals, rather than battling administrative tasks.
Ultimately, investing in a duplex business card scanner is an investment in efficiency and professional growth. It transforms a potentially overwhelming task into a seamless, automated process. By embracing this technology, you empower yourself to network more effectively, maintain stronger client relationships, and ultimately, drive your business forward with greater momentum. Don’t let those valuable connections slip through your fingers – make sure your business card scanning is as efficient as your networking.
Choosing the Right Duplex Scanner: Key Features to Consider
When selecting the best duplex business card scanner, several key features should be at the forefront of your decision-making process. Beyond the fundamental ability to scan both sides of a card simultaneously, consider the scanner’s resolution. Higher DPI (dots per inch) will result in sharper, more detailed images of your business cards, which is crucial for accurate OCR (Optical Character Recognition) and long-term archival. Look for scanners offering at least 300 DPI, with 600 DPI being ideal for maximum clarity.
Another critical aspect is the scanner’s speed. While personal use might not demand lightning-fast scanning, for bulk processing or frequent use, a faster scanner can significantly boost productivity. Check the scanner’s pages per minute (PPM) or cards per minute (CPM) rating. For duplex scanners, this rating typically refers to the number of cards it can scan per minute, meaning it’s scanning both sides of each card. Aim for a model that aligns with your expected workload to avoid bottlenecks.
Furthermore, software integration and compatibility are paramount. The best duplex scanners come bundled with robust software that facilitates organization, contact management, and often, cloud syncing. Ensure the software is compatible with your operating system (Windows, macOS, iOS, Android) and offers features like automatic contact entry, duplicate detection, and the ability to export data in various formats (CSV, vCard). Some scanners also integrate with popular CRM (Customer Relationship Management) systems, which can be a significant advantage for business professionals.
Advanced Features and Connectivity Options
Beyond the core scanning capabilities, several advanced features can elevate the user experience and utility of a duplex business card scanner. Consider the scanner’s connectivity options. While USB is standard, many modern scanners offer Wi-Fi or Bluetooth connectivity, allowing for wireless scanning from multiple devices or even direct scanning to cloud storage. This flexibility can be particularly beneficial for teams or for users who prefer a clutter-free workspace.
The quality and accuracy of the accompanying OCR software are also crucial. While most scanners offer OCR, the proficiency with which they can extract and interpret text from various card designs, fonts, and languages can vary greatly. Look for reviews that specifically mention the OCR accuracy, especially if you frequently deal with cards in different languages or with complex formatting. Some software even offers AI-powered enhancements for improved accuracy and automatic data enrichment.
Finally, consider the scanner’s physical design and portability. If you anticipate traveling or need to scan cards at various locations, a compact and lightweight scanner with a durable build is essential. Some models even feature built-in battery power, offering true portability without the need for a constant power source. Evaluate how easily the scanner can be set up, used, and transported to ensure it fits seamlessly into your workflow.
Maximizing Productivity with Duplex Scanning Technology
Duplex business card scanners offer a significant advantage in terms of productivity by eliminating the manual step of flipping cards. This dual-sided scanning capability effectively doubles the speed of your data capture process, allowing you to digitize a large volume of contacts in a fraction of the time it would take with a single-sided scanner. This efficiency is invaluable for professionals who regularly attend networking events or manage extensive client lists.
The automation provided by duplex scanners extends beyond just the scanning process. Many come equipped with intelligent software that can automatically recognize, categorize, and store contact information. This reduces the need for manual data entry, a tedious and error-prone task. By seamlessly integrating scanned data into digital contact management systems or CRMs, these scanners streamline the entire workflow from initial contact to follow-up.
Furthermore, the accuracy of duplex scanners, particularly with their integrated OCR, ensures that vital information like names, titles, companies, and contact details are captured correctly. This minimizes errors that can lead to missed opportunities or miscommunication. By investing in a reliable duplex scanner, you are essentially investing in a more organized, efficient, and ultimately, more successful approach to managing your professional network.
Troubleshooting Common Issues with Business Card Scanners
Despite the advanced technology, users may occasionally encounter issues with their duplex business card scanners. One common problem is poor OCR accuracy, often caused by low-resolution scans, unusual fonts, or smudged/damaged business cards. To troubleshoot this, ensure you are scanning at the recommended DPI, clean the scanner’s glass surface regularly, and if possible, try scanning the card again in slightly different lighting conditions. Also, familiarize yourself with the software’s ability to manually edit any misrecognized data.
Another potential issue is the scanner not feeding cards smoothly, leading to jams or misfeeds. This can be due to dust or debris in the feeding mechanism or a worn-out roller. Gently cleaning the rollers with a lint-free cloth and a mild cleaning solution (as per the manufacturer’s instructions) can often resolve this. If the problem persists, the rollers might need replacement. Ensure you are not overloading the scanner’s input tray and that cards are inserted correctly.
Connectivity problems, such as the scanner not being recognized by your computer or Wi-Fi issues, can also arise. For USB connections, try using a different USB port or cable. If using Wi-Fi, ensure the scanner is within range of your router and that your network settings are correctly configured. Sometimes, simply restarting both the scanner and your computer, or reinstalling the scanner’s drivers and software, can resolve persistent connectivity glitches.
Your Ultimate Guide to Finding the Best Duplex Business Card Scanners
Hey there! So, you’re on the hunt for the best duplex business card scanners, huh? I totally get it. In today’s fast-paced world, those little slips of paper with contact information can pile up faster than you can say “networking event.” Manually entering all those details into your CRM or contact list is a recipe for a headache, and let’s be honest, it’s a serious time suck. That’s where these nifty duplex business card scanners come in. They’re like your personal assistant for digitizing your connections, making sure no valuable contact information gets lost in the shuffle. But with so many options out there, it can feel a bit overwhelming. Don’t worry, though! I’m here to walk you through everything you need to know to find the perfect scanner for your needs. Think of me as your friendly guide on this quest for the best duplex business card scanners. We’ll break down the important stuff, chat about what really matters, and get you pointed in the right direction so you can start taming that business card mountain with confidence.
Speed and Efficiency: Get Those Cards Scanned in a Flash
Let’s talk about the real reason you’re here: speed. When you’ve just come back from a conference with a bulging stack of business cards, the last thing you want is a scanner that chugs along like a snail. You need something that can gobble up those cards quickly and efficiently. Think about how many cards you typically scan after a major event or even just a busy week. If it’s dozens, or even hundreds, a slow scanner is going to turn a useful tool into a frustrating bottleneck. The good news is that many of the best duplex business card scanners are built with speed in mind, offering impressive pages per minute (or cards per minute, in this case) to get the job done without making you wait around.
This is especially crucial if you’re in a role where networking is a significant part of your day-to-day. Imagine being able to scan all the cards from a networking event in just a few minutes, instead of spending an hour or more manually inputting data. That time saved can be reinvested into actually following up with those contacts, building relationships, and ultimately, growing your business. So, when you’re looking at specs, pay close attention to the scanning speed. It’s not just about how fast it can scan, but how fast it can scan duplex, meaning both sides of the card at once. This feature alone can cut your scanning time in half, making the whole process much more palatable.
Accuracy and OCR: Making Sure the Data is Right
Okay, so speed is great, but what good is a fast scanner if it misreads half your contacts’ information? That’s where the magic of Optical Character Recognition, or OCR, comes in. This is the technology that transforms the image of your business card into editable and searchable text. You want a scanner with top-notch OCR capabilities that can accurately capture names, titles, company names, phone numbers, email addresses, and websites. If the OCR is iffy, you’ll end up spending just as much time correcting errors as you would have spent manually entering the data in the first place. And nobody wants that!
Think about it this way: you rely on those business cards for crucial contact information. If a phone number gets garbled or an email address is mistyped, your follow-up efforts could be completely derailed. A scanner that consistently delivers high OCR accuracy is an absolute game-changer. It ensures that when you transfer that scanned data into your contact management system or CRM, it’s clean and ready to go. This reduces manual data entry errors and saves you the headache of hunting down correct details later. So, when you’re evaluating different models, look for reviews that specifically mention OCR accuracy. It’s a silent but incredibly important feature for making the most of your investment in the best duplex business card scanners.
Software and Integration: How Does it Play with Your Other Tools?
This is a big one, and something that can often be overlooked in the rush to get a scanner. The software that comes with your duplex business card scanner is your gateway to managing all that scanned data. Does it have a user-friendly interface? Can it automatically organize your contacts? And crucially, can it integrate with the other tools you use every day, like your CRM, your email client, or your favorite contact management app? Seamless integration means less work for you and a more streamlined workflow.
Imagine being able to scan a business card and have all the information automatically populate into your Salesforce, HubSpot, or even your Google Contacts. That’s the dream! Some scanners come with their own robust software, while others rely on integrations with third-party apps. Consider what your current tech stack looks like. If you’re already heavily invested in a particular CRM, look for scanners that offer direct integrations or robust export options that make it easy to get your data where you need it to be. The best duplex business card scanners will make this process as effortless as possible, so you can focus on building relationships, not wrestling with data.
Portability and Design: Will it Fit Your Lifestyle?
So, you’re not always at your desk, right? Maybe you’re a road warrior, attending meetings all over town, or perhaps you work from home and like to move around. In that case, the portability and design of your scanner are going to be pretty important. Do you need something compact that can easily fit in your briefcase or laptop bag? Or is a more stationary desktop unit perfectly fine? The size, weight, and power source (USB-powered is usually a plus for portability) can all play a role in how useful the scanner is to you on a day-to-day basis.
Think about where you’ll be using the scanner most often. If you’re constantly on the go, a sleek, USB-powered, and lightweight scanner that can be set up quickly at a coffee shop or a hotel room is going to be invaluable. If, on the other hand, your scanning needs are primarily confined to your office, a slightly larger, more robust unit might be perfectly acceptable, and perhaps even offer better performance or more features. The aesthetics can matter too! A scanner that looks good on your desk can be a small but nice bonus. Ultimately, the best duplex business card scanners are the ones that fit seamlessly into your work routine, wherever that may be.
Connectivity Options: How Does it Talk to Your Computer?
This might sound a bit technical, but connectivity is actually pretty straightforward and really important for getting your scanned data onto your computer. Most business card scanners connect via USB, which is pretty standard these days. However, some might offer wireless connectivity (Wi-Fi or Bluetooth), which can be a real game-changer if you want a clutter-free desk or the flexibility to scan from different devices.
Consider how you typically work with your computer and other devices. If you prefer a wired connection for maximum reliability and speed, a USB-only scanner will be perfectly adequate. But if you value wireless convenience and want to be able to scan without being tethered to your computer, a Wi-Fi enabled scanner is definitely worth considering. This allows for more flexible placement of the scanner and can make it easier to share among team members if needed. When you’re looking for the best duplex business card scanners, checking out the connectivity options will help you narrow down what works best for your setup.
Ease of Use: No Complicated Manuals Required!
Let’s face it, nobody wants to spend hours deciphering a complicated manual just to get a piece of technology working. When it comes to business card scanners, you want something that’s intuitive and straightforward to operate. From setting it up to actually scanning your cards and exporting the data, the entire process should be as smooth as possible. A good user interface, clear instructions, and minimal fuss will make all the difference in whether you actually use the scanner regularly.
Think about those times you’ve bought a new gadget and it was a nightmare to get going. You want to avoid that experience. The best duplex business card scanners are designed with the user in mind, meaning they’re generally plug-and-play or have simple setup wizards. You should be able to load your cards, hit a button, and have the software guide you through the rest. If you’re not a tech whiz, or if you just want to get straight to the task of organizing your contacts, prioritize ease of use. It’s a key factor that contributes to the overall satisfaction with any scanner, especially when you’re aiming for the best duplex business card scanners that truly simplify your workflow.
Durability and Build Quality: Will it Last?
You’re investing in a tool to help your business, so you want it to last. Nobody wants to buy a scanner that feels cheap and flimsy, or worse, breaks down after a few months of use. Look for scanners that are built with quality materials and have a reputation for being reliable. A well-built scanner might cost a little more upfront, but it will likely save you money and frustration in the long run by avoiding premature replacements.
Consider the moving parts. Business card scanners have rollers and internal mechanisms that need to be robust to handle the continuous feeding of cards. Read reviews from other users to get a sense of the long-term performance and durability of different models. If you’re going to be scanning a lot of cards, a durable scanner is essential. It’s like buying a good pair of shoes – you want something that will stand up to regular wear and tear and keep performing consistently. When you’re searching for the best duplex business card scanners, don’t shy away from checking out the build quality; it’s a sign of a product that’s built to last and will be a reliable workhorse for your business.
FAQs
What exactly is a duplex business card scanner?
A duplex business card scanner is a handy device designed to digitize your business cards with a single pass. Unlike single-sided scanners, it can scan both the front and back of a business card simultaneously, saving you a lot of time and effort. This means no more flipping cards over to capture all the important contact information.
Think of it as a super-efficient helper for organizing your networking contacts. It’s perfect for anyone who collects a lot of business cards and wants to keep them accessible and searchable without the clutter. Plus, the duplex feature ensures you don’t miss any crucial details, like a personal note or a website address that might be on the back.
How do duplex business card scanners typically work?
These scanners generally use a feeding mechanism that pulls the business card through the device. As the card passes over advanced optical sensors, both sides are captured at high resolution. The scanner then processes these images, often using Optical Character Recognition (OCR) software to extract the text and data.
The extracted information is then usually organized into a contact database. Many scanners come with their own software that can automatically categorize fields like name, company, phone number, and email. Some can even integrate with popular contact management systems or CRMs, making it a breeze to keep your digital address book updated.
What are the main benefits of using a duplex business card scanner?
The biggest perk is definitely the time savings. By scanning both sides at once, you cut your digitizing time in half compared to a single-sided scanner. This is a game-changer if you attend many events or have a large collection of cards to process. It also leads to much better accuracy because you’re less likely to miss details on the back.
Beyond just saving time, these scanners significantly improve organization. Instead of a messy stack of paper, you get a neat, searchable digital archive of all your contacts. This makes it incredibly easy to find the information you need, whether it’s a specific person’s number or all the contacts from a particular conference. It’s all about making your networking efforts more productive.
Are duplex business card scanners difficult to set up and use?
Not at all! Most modern duplex business card scanners are designed with user-friendliness in mind. Setup usually involves plugging the scanner into your computer via USB and installing the accompanying software, which is typically a straightforward process. Many are plug-and-play, so you might not even need to install extensive drivers.
Once set up, using them is just as simple. You feed your business cards into the designated slot, and the scanner does the rest. The software guides you through the process, and often the OCR technology is pretty smart, automatically recognizing and sorting the contact details. It’s really designed to be as hassle-free as possible for busy professionals.
What kind of software features should I look for in a duplex business card scanner?
When choosing a scanner, keep an eye out for robust OCR capabilities. This is what makes the scanning process truly valuable, as it intelligently converts the images of your business cards into editable text. You’ll also want to see if the software offers good contact management features, like the ability to edit entries, add notes, or tag contacts for specific purposes.
Integration is another key factor. If you use a CRM like Salesforce, HubSpot, or even just a digital address book like Google Contacts or Outlook, check if the scanner’s software can seamlessly sync with them. This automation can save you a tremendous amount of manual data entry and ensure your contacts are always up-to-date across all your platforms.
Can these scanners handle different types of business cards?
Generally, yes, most good duplex business card scanners are designed to handle a wide variety of business card types. This includes standard paper cards, and often they can manage slightly thicker or laminated cards as well. Some scanners have adjustable settings to accommodate different card thicknesses, ensuring a smooth feed and accurate scan.
However, it’s always a good idea to check the specifications for any particular model. Very thick, unusually shaped, or cards with metallic finishes might pose challenges for some scanners. If you frequently encounter non-standard cards, it’s worth looking for scanners that explicitly mention compatibility with a broader range of materials and thicknesses.
What is the typical price range for a good duplex business card scanner?
The price can vary quite a bit depending on the brand, features, and scanning quality. You can find basic, reliable duplex scanners starting in the $100-$200 range. These are great for individuals or small businesses who need a straightforward way to digitize their cards efficiently.
For more advanced features, like higher resolution scanning, enhanced OCR accuracy, or seamless integration with a wider range of CRM systems, you might be looking at models in the $200-$400 or even higher bracket. Ultimately, investing a little more can often pay off in terms of better performance and a smoother overall experience, especially if you deal with a large volume of cards.
Final Verdict
Alright, armed with the know-how on the best duplex business card scanners, you’re officially ready to level up your networking game. Think about it – no more lost contacts, no more stacks of forgotten business cards cluttering your desk. You’re about to unlock a world of streamlined connections and effortless follow-ups, transforming those fleeting introductions into valuable, actionable relationships. This isn’t just about scanning cards; it’s about seizing opportunities and building a stronger professional network, one perfectly captured contact at a time.
So go forth and choose wisely! You’ve done your homework, and the perfect scanner is out there waiting to empower your hustle. Imagine the ease, the efficiency, the sheer satisfaction of knowing every valuable connection you make is safely stored and readily accessible. It’s time to ditch the paper chaos and embrace a more organized, more impactful way of doing business. Your future, more connected self will thank you.